- As the bridge between the Department Head and internal/external customers, the secretary acts like a filter and coordinator, who should be able to judge/manage information flow into/out-of the Department Head’s office. This is vital for Department Head’s productivity.
- Should be able to handle correspondence, coordinate meetings, follow ups, manage Department Head’s diary and events, etc.
- Directly reports to the Department Head, who directs, controls and motivates the job holder through continuous interaction as well as feedback from outside the Department Head’s office.
- The jobholder needs to be an active, alive and alert person with a positive attitude, sense of humour and good communication/time management skills.
In addition, the jobholder should have knowledge and experience in the following areas:
- short hand (approx. 120 - 150 wpm)
- typing
- maturity/stability
- overall understanding of the company's mission, vision and objectives as well as its operating environment
- cost conscious
- typing
- maturity/stability
- overall understanding of the company's mission, vision and objectives as well as its operating environment
- cost conscious
The most demanding or complex aspect of the job is the constant pressure brought about by paper and people and the unpredictability of the volume and time of both. The challenge lies in maintaining a calm approach to handling a variety of different problems tactfully by the allocation of priorities and good judgment.
PRINCIPAL ACCOUNTABILITIES
PRINCIPAL ACCOUNTABILITIES
- Ensures all administrative activities of the Department Head’s office are handled, calls screened and re-directed where necessary, effectively and efficiently to maximize Department Head’s productivity (e.g. correspondence, communications, appointments, weekly schedules, itineraries, co-ordinate complex travel and accommodation arrangements etc.)
- Ensures strict confidentiality, discretion and professionalism when dealing with delicate Company matters/issues (e.g. management payroll, communications with government authorities, company personnel, visitors, etc.) in order to optimise the use of Departmental Head’s time to enable him to concentrate on achieving the company's objectives and work on strategic issues.
- Ensures effective and continuous communication between the Department Head and the team reporting to him to allow Department Head direct, control and motivate his team/executives for smooth running of operations.
- Ensure smooth coordination of VIP visitors to the company from planning, execution, monitoring and conclusion of the visits to maintain the reputation and image of the Company.
- Performs all other tasks as assigned by the Department Head.
- Salary Package: PKR 40 k -50 k
- Required Experience: 5-7yrs
Email cv with latest photograph at: jobs.resourcing@gmail.com / Mr. Kamran Mustafa at 0334-267-0267
Note: Pls write in subject line: "Resume for the post of Female Executive Secretary"
- Ensures strict confidentiality, discretion and professionalism when dealing with delicate Company matters/issues (e.g. management payroll, communications with government authorities, company personnel, visitors, etc.) in order to optimise the use of Departmental Head’s time to enable him to concentrate on achieving the company's objectives and work on strategic issues.
- Ensures effective and continuous communication between the Department Head and the team reporting to him to allow Department Head direct, control and motivate his team/executives for smooth running of operations.
- Ensure smooth coordination of VIP visitors to the company from planning, execution, monitoring and conclusion of the visits to maintain the reputation and image of the Company.
- Performs all other tasks as assigned by the Department Head.
- Salary Package: PKR 40 k -50 k
- Required Experience: 5-7yrs
Email cv with latest photograph at: jobs.resourcing@gmail.com / Mr. Kamran Mustafa at 0334-267-0267
Note: Pls write in subject line: "Resume for the post of Female Executive Secretary"